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About WUSA One

The short version: WUSA One is the permanent home for “where’s all our stuff?” Instead of hunting through inboxes and old texts for the right Google link, you go to one place—and the links here never break.

What is it?

A private web directory of the documents, sheets, and resources WUSA actually uses—rules, schedules, sign-up forms, the board contact file, facilities guides, and so on. Rather than passing around raw Google links that get buried in an inbox or go stale when someone moves a file, WUSA One gives each of those a clean, permanent web address that we control. It lives at wusaone.org.

What problem does it solve?

Findability. Right now our stuff is scattered across Google Drives, TeamSideline, text threads, and people’s memories. WUSA One is the one place where the answer to “where’s that?” is “it’s on WUSA One.”

Permanence. Every link here is a permalink—a permanent wusaone.org address that points at wherever a document actually lives (say, the rules PDF hosted on TeamSideline). It’s a redirect, not a copy: you land on the actual document, not a copy WUSA One keeps—nothing is synced or stored here. And if that document ever moves to a new address, we repoint that one link (a quick manual step), and every copy anyone has shared keeps working. Think of it as the front door: the address never changes; we can rearrange the furniture behind it whenever we want.

Does WUSA One host our documents?

No—and that’s deliberate. WUSA One is an index: it puts a permanent address on top of wherever a document already lives (Google Drive, TeamSideline, and so on). Nothing moves and nobody has to change how they work—keep doing exactly what you’re doing, and WUSA One just adds a clean, shareable link over it. Nothing you rely on depends on WUSA One being here; every document stays in its original home, fully yours.

Hosting documents here—or turning some of them into plain web pages—is a natural next step, and one I’d like to take. But it’s one to earn rather than rush: asking WUSA to keep its documents in the tool is a bigger commitment than asking it to link to them, so the index comes first and the rest follows once it’s proven itself. Until then, whatever you’re already using stays exactly where it is.

How do I get in?

Go to wusaone.org and sign in with your Google account—there’s no separate password. If you’re not already set up with access, you’ll be able to request it right there, and an admin will approve it.

If your usual email isn’t covered by the options above and you get stuck, that’s useful to know—tell us, and it helps prioritize which sign-in options to add next.

What will I see once I’m in?

A tidy, categorized index of links. Today the categories are Governance, Division Coordinators, ACES, Auxiliary, Schedule, Fundraising, Registration, Rules, Facilities, Cameras, Scoreboards, Umpires, Clinics, Policies, and Technology. You’ll see the full list, including links you may not personally be able to open yet—by design, so you always know a thing exists even if opening it needs a permission you don’t have.

So links have their own permissions?

Yes. Each link is set as open as it should be: most are public or open to any volunteer, and only a genuinely sensitive few are restricted. Every link carries its own access level:

So sharing WUSA One widely doesn’t mean exposing everything: public links are open to anyone, board-only things stay board-only, and each link is its own decision.

Sometimes a link is locked tighter than its content really needs—because the document behind it mixes board-only material with things that could be shared (common with Google Sheets, where one file holds several tabs). Sorting that out is part of what putting everything in one place surfaces; an accurate inventory comes first, and opening things up follows.

Worth understanding: link access here is a real security measure—a specific one. The question it answers is “is it safe to give this URL to this person?”, not “is it safe to give them this content?” Sometimes the URL is the sensitive part: just knowing a document exists, or holding a shareable link, can be enough to do harm—so WUSA One doesn’t blindly redirect and leave access up to the target. Its limits are real too: it can’t take back a link someone already has, and it doesn’t guard the content once you’re at the source—so genuinely sensitive material is still protected where it lives, not only here.

How do I share a link?

Each link has a copy action—grab the clean wusaone.org address and drop it into a text, email, or GroupMe post: “here’s the rule that covers that,” with a link that still works months from now. For public links like the rules, the person you send it to doesn’t even need an account.

I hit a link I can’t open. Now what?

Every locked link has a request access button. Click it and the admin is notified; you’ll get an email once you’ve been granted access. No separate forms, no chasing anyone down.

I know of a document that should be here. Can I add it?

Please do. There’s a suggest a link option, and you don’t even need the document in hand—“surely this exists somewhere” suggestions are welcome too. It’s an especially good way to capture institutional knowledge from people rotating off the board before it walks out the door with them.

Who maintains it, and who do I ask for help?

👋🏻 Joel Watts here. I built WUSA One and keep it running. Thank you to Danny Hughes for articulating the need, naming it, and helping to bootstrap the list of links.

Let me know if you can’t get in, find a broken link, or run into other issues, and I’ll get it fixed. The whole point is that maintenance happens in one place, so the rest of us don’t have to think about it.

Quick FAQ

Do I need to install anything?
No. It’s a website—open wusaone.org in any browser.
Is there a password to remember?
No separate password—you sign in with an account you already have.
If I bookmark a link, will it stop working later?
No—that’s the entire idea. Your wusaone.org link is the permanent part; the document behind it can move, and when it does we repoint that one link, so your bookmark keeps working.
What if you rename or retire a link?
An address you already have keeps working. If we rename a short link, the old one redirects to the new one; if we take a link off the index, its address still resolves. Once a link has been shared, it’s meant to outlast the reshuffling behind it—that’s the whole point of a permanent address. (For the curious, this is the idea behind Tim Berners-Lee’s Cool URIs don’t change.)
I’m moving a document—should I tell you?
Yes, please. If you’re the one relocating a doc—a new Google Sheet, a reorganized Drive—a quick heads-up lets us repoint its link before anyone hits a dead end. We’ll catch breaks eventually, but a proactive note means nobody hits a broken link in the first place.
Can outsiders see our internal stuff?
No. The list itself—the index—is members-only, so an outsider can’t even browse what exists. Public links (like the rules) open without a sign-in, but that only comes into play once a member chooses to share one; nobody stumbles onto them here. Everything else requires signing in, and board-only material requires being on the board.
Something’s broken or missing—what do I do?
Use suggest a link, or contact us. Feedback is welcome and wanted.